Initial Meeting of Directors
7:30pm Tuesday
May 26, 2009
Tompkins Cortland Community College
Adjunct Offices, Room 122
Dryden, NY
First meeting of Cortland Music, Inc.
Meeting May 26, 2009 at TC3 in Dryden (Adjunct Offices)
Began at 7:45pm
Present: John P. Sikora, Gina Sikora, Marion Giambattista
(Dave Richman unable to attend)
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Agenda Items:
- Discussion/Modification/Adoption of Bylaws.
- Selection of Officers: Chair, Vice-Chair, Secretary, Treasurer.
- Estimated budget for the next 2-1/2 years.
- Description of the application for 501(c)(3) status.
- Projects and Budget for 2010.
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John Sikora gave all copies of important documents:
- Receipt from NYS Dept. of State for Articles of Incorporation
- Consent from NYS Education Dept. for Articles
- Articles of Incorporation of Cortland Music, Inc.
- Working copy of the Bylaws of Cortland Music, Inc.
- Notice of EIN number from the IRS.
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- Discussion/Modification/Adoption of Bylaws.
We discussed the bylaws and decided upon one change.
The original
II. 3) "Board members may serve a term of three years."
was changed to the following
II. 3) "Board members may serve a term of three years. This term may be renewed."
(This was an oversight on my part)
The bylaws were adopted by unanimous vote: J. Sikora, G. Sikora and M. Giambattista in favor.
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- Selection of Officers: Chair, Vice-Chair, Secretary, Treasurer.
John Sikora was nominated to be Treasurer, approved by G. Sikora and M. Giambattista
Marion Giambattista was nominated to be Chair, approved by G. Sikora and J. Sikora
Gina Sikora was nominated to be Vice-Chair, approved by J. Sikora and M. Giambattista
John Sikora was nominated to be Secretary, approved by G. Sikora and M. Giambattista
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- Estimated budget for the next 2-1/2 years (actually 3-1/2 years).
John Sikora presented a projected budget that is required by IRS Form 1023,
an application for 501(c)(3) tax exempt status.
The projected budget was discussed as well as possible projects for 2010.
It was decided that the projected budget should be higher that the first draft,
in order to accomodate performances of regional groups with higher musicians fees.
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- Additional topics
1)
John Sikora said that his sole proprietor business, Cortland Music, would give as a gift
to Cortland Music, Inc. all of the promotional items: pens, mugs, hats, etc. in his possesion.
The value of these items is roughly $500. Cortland Music will also give to Cortland Music, Inc.
the cash that remains once current Decentralization Grant obligations are fulfilled (the
Arts and Wine Festival music and the Classical Music Festival on November 15, 2009).
This should amount to $1000 or more.
2)
We discussed possible new directors.
3)
We discussed the nature of conflict of interest in carrying out the music program and have some
questions that need further investigation. To avoid conflict of interest...
Can board members
- perform in festivals, if they are not paid?(Almost certainly)
- be paid for their performance in a festival?(Questionable)
- perform in an individual concert, even if they are not paid?(Questionable)
- be paid as performers in an individual concert?(Unlikely)
John Sikora said that he would try to collect policy statements from the
IRS and NYSCA regarding these questions. We need to come up with a policy.
This could have a large impact on who we might ask to join the board.
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The meeting ended at about 9:15pm
Next meeting is planned for
Tuesday June 23, 2009 at 7:30pm at
TC3 in Dryden (Adjunct Offices, room 122)
